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Settings

Accounting

Connect Cadence IP to your accounting package so you can raise invoices and bills straight from a matter, with the right currency, tax and account codes filled in automatically. This is an organisation-wide connection.

Choose an accounting provider and connect it to Cadence IP.

Connecting a provider

On the Accounting section's Connection tab, pick your Provider — Xero, QuickBooks or Bexio — and click Connect. You'll be taken to the provider to sign in and authorise Cadence IP, then returned here. A status badge shows whether you're connected.

Until a provider is connected, you can still record invoices in Cadence IP, but you won't be able to push them into your accounting system. Once connected, Cadence IP pulls your chart of accounts, tracking categories and invoice branding so the defaults below can reference them.

Invoice defaults

After you connect, a defaults form appears so new invoices are pre-filled consistently. Depending on your provider, you can set:

  • Currency and tax treatment, including whether GST applies and at what rate.
  • Account codes and tracking categories that invoice lines are posted against.
  • A branding theme for how the invoice looks in your accounting package.
  • An invoice reference pattern and a disbursement narrative so references and line descriptions follow a house style.

These defaults apply across the firm, saving you from re-entering the same details on every invoice.

Disbursement defaults

When you add a disbursement to an invoice — uploading a supplier's bill so Cadence IP reads and passes it on — two things happen: the cost is recorded as a supplier bill (an expense) and it's added to the client's invoice as a marked-up line (income). The Disbursements settings supply the defaults for both sides, so a foreign associate's bill turns into the right entries with no manual coding.

Recording bills (the expense side)

Defaults used when a supplier bill is recorded as an expense.
  • GST / VAT applicable — turn on if your organisation charges GST or VAT on supplier-bill pass-throughs.
  • FX spread (%) — a margin added on top of the mid-market exchange rate when converting a foreign-currency bill to your base currency, to cover the bank's conversion cost. The live rate comes from a market feed; your spread is added to it.
  • Default expense account code, tax type, business and sales type — where the recorded bill is posted in your accounting package.
  • Disbursement narrative template — the wording of the line that appears on the client's invoice. Use the variables ${currency}, ${amount}, ${rate}, ${base_currency} and ${description}, for example: "Disbursements of ${currency} ${amount}, converted at a rate of ${rate} to ${base_currency} in respect of ${description}".

Passing on costs (the income side)

Defaults used when the disbursement is passed on to the client as invoice income.
  • Default income account code and tax type — where the passed-on charge is recorded as income.
  • Default invoice business and sales type — how the line is classified on the outgoing invoice.

Click Save to apply. With these set once, adding a disbursement on any matter is just an upload — see Invoices.

Managing the connection

From the same screen you can refresh the data cached from your provider (useful after adding a new account code, for example) or Disconnect to remove the link entirely.

Tip

For raising and sending invoices from a matter once accounting is connected, see Invoices.